6 Tips to Secure Your Confidential Office Documents

By Jess Penner

The paper documents you use each day in your office, when they have to be discarded, could put your business in trouble. If you don’t take the right measures to make sure your confidential documents don’t end up in the wrong hands, identity theft could cost you a lot.

One of the most important things you can do to keep your office secure is choose the right paper shredding solution. Here are a few helpful tips.

📁 1. Know the requirements of your industry

Depending on the industry you are working in, you certainly have to follow some requirements regarding secure document destruction. These requirements should help you choose the right type of paper shredding technology.

Most office paper shredders use a strip shredding technology, while most paper shredding services use a crosscut shredding technology that can provide you with the shred size you need.

📁 2. An office paper shredder might be the right option for you

If you are running a small business and you don’t use a lot of paper documents in your daily operations, a simple office paper shredder could be a good option for you. In this situation, an office shredder could help you save time and money.

However, if your office uses a lot of paper documents, or if you need to be absolutely certain that no one will be able to recover your shredded documents, you should consider a professional paper shredding service.

📁 3. One-time paper shredding services are perfect for occasional needs

Choose a reliable paper shredding company that can provide you with one-time paper shredding services, so you can get in touch with them when you need to schedule the destruction of your paper documents.

They will turn your documents into confetti-sized pieces if you need them to, and they will make sure they will get recycled properly. A paper shredding service is a cost-effective way to keep your office secure.

📁 4. You can opt for regularly scheduled services

If your office uses and discards a lot of paper documents each week, you should consider regularly scheduled paper shedding services.

Your paper shredding company will visit you regularly to destroy your paper documents on-site, or to pick them up so they can securely destroy them in their facilities.

📁 5. You need a secure container to collect your documents

Whether you choose a one-time service or a regularly scheduled paper shredding service, you will need a secure container to collect your paper documents. Simply discarding your confidential documents in a waste paper bin could be dangerous, as anyone could pick them up.

Your paper shredding company should be able to provide you with locked containers that will be ready to collect your paper documents until it’s time to get them destroyed.

📁 6. Think about implementing a shred-all policy

It can sometimes get difficult for your employees to decide which documents contain sensitive information and should be securely destroyed, and which documents can be thrown into a waste paper bin with no second thoughts.

A simple solution to this problem is to implement a shred-all policy. A shred-all policy means that all paper documents, whether they contain confidential information or not, will be shredded and should be placed in a secure container provided by your paper shredding company.

To successfully implement your shred-all policy, gather your employees and make sure you explain them the importance of properly discarding your paper documents to protect sensitive information. You should also be sure to have enough secure containers for your needs, and to install them in convenient locations.